How To Assign Shifts?

After the shifts are defined in the Masters you can assign the shifts to a group/department or to an individual employee as well. Please find the Options below

Option 1:

Shifts can be assigned to an entire group or department of an organization. Arvi’s smart attendance calculator will automatically assign shifts to individual employees even if there multiple shifts assigned to a single group. Please follow the steps below

1.Go to


2.Click on Login and enter your credentials

3.Go to Masters Section

4. Click on ‘Shift’ tab

5. To add new shift Click on the ‘Add Shift’ button on the top right corner of the window

6. A new window is opened. Enter the ‘Name’ of the shift along with the ‘Start Time’ and ‘End time’. Select a ‘Group’ to which this shift has to be assigned. Additionally ‘Overtime Threshold’ and ‘Late Threshold’ can be entered in order to calculate overtime and late attendance. However both these fields are also optional

7. Click on the ‘Save’ button once the relevant data is entered

8. The new shift will be listed in the Shift Tab if the data is successfully stored

Option 2:

Shifts can be assigned to individuals as well. Please follow the steps below

1.Go to


2.Click on Login and enter your credentials

3. Go to ‘Shift Rooster’

4 All the registered employees will be listed in the table. Additionally if you want employees of a particular group only, there is a group filter on the right corner of the screen. Select a convenient option

5. The shifts can be assigned to employee for the current week, previous six weeks and next week. This dropdown option is available besides the group filter. Select the required option

6. The shift can be assigned to an employee by clicking on the cell/box on the particular day. A dropdown of all relevant shift are displayed. Select the required shift

7. Once a shift is selected a ‘Save Roster’ button is activated on the top of the screen. By selecting this option the shift is assigned to the employee. All the attendance parameters like late and overtime are calculated according to this shift

Note: In option 2, incase the same shift needs to be assigned to all the days of the week you can copy paste or drag the same shift across the cells for that employee like in excel.

To add a new shift, please refer to How to add a new Shift?

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